That first option – “move all participants into rooms automatically” – I use when working with children because it’s easier, But I usually unclick it for adults so they get more of a sense of being able to choose when / whether to go to the breakout room. I rarely have them close automatically, because you can’t make any adjustments in that plan after the breakouts start – it will just force a close. In that window, you’ll be able to click on any participant and “move” them to another room or “exchange” them with someone in another room to finesse things if you want.Ĭheck your other options here to be sure you have them set the way you want to. If you choose automatically assign, it will divide them up at random (if you have 12 people and 3 rooms, it will randomly put 4 people in each room) and display a similar window. (Note: this if fussy – if you don’t see the option, then mouse over breakout room 2, then move UP to room 1 and the rename option will appear.) To assign participants, you’ll click on “assign” and it will pull up a list of participants to choose from. You can rename the rooms – mouse over them and you’ll see the option to rename. If you choose to let participants choose room or to manually assign, then it will go to this window. It will pop up a window where you can decide how many rooms to set up, and whether to randomly assign people, manually assign, or let participants choose their own room. Just go to your command bar at the bottom of the screen, and choose the breakout rooms icon – the square with the grid on it. ![]() In a large meeting, you can create smaller “breakout rooms” which are Zoom meetings nested inside the main meeting. That can be helpful if you want everyone to be able to see what order people will take turns in. I can do that just for my own view – no one else sees my order, or as host, once I’ve arranged everyone, I can choose to share that with all my participants by choosing “follow host’s video order” in the view menu. I use this for things like remembering what order people will take turns in, or who has already spoken. Just click on their image and drag them where you want them. You can arrange where people’s camera images appear on your screen. When the host spotlights, it affects what everyone sees. Pinning only affects THEIR own personal view of the screen, no one else’s. Any participant can pin someone, and it just pins that person into their main speaker view no matter who is talking. You’ll also see the option to “pin” a video of a participant. Spotlight one, then go to the next person and choose “add spotlight.” There’s also “replace spotlight” if you want to take it off one person to put it on another. You can also spotlight multiple people at once – I’ve used this for puppet shows, where you want to see both speakers at once, or for role plays with multiple participants. OR go to their picture and click on the three dots at the top right corner and choose spotlight. To spotlight someone’s camera, go to the participants list, mouse over their name, and where it says more, choose “spotlight”. (This may be especially important if you are recording the meeting for later use – I teach children so I always have the teacher spotlighted, even when children are speaking so that the recording that I share later doesn’t capture any of the children’s images. Sometimes, you want to keep the spotlight on a speaker even if other people are making noise or talking briefly. ![]() But sometimes when someone coughs or laughs loudly, the speaker view will jump to them, and the jumps between people can get disorienting. In speaker view, the screen shows one big image of whoever is talking now. The person who is talking has a yellow box around them. In gallery view, you can see as many people as fit on your screen. ![]() Once you’ve mastered hosting a basic meeting, you can start adding in more skills, like spotlighting, breakout rooms, co-hosts, polling, and captions.
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